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SPENCER BROOK TOWNSHIP

REGULAR MONTHLY MEETING

MONDAY February 11th, 2019

IN ATTENDANCE: Chair Lyle Peterson, Supervisor Steve Smith, Supervisor Arvid Jenkins, Treasurer Deb Nelson, Clerk Jennifer Jenkins.

Absent: Deputy Clerk Lisa Lynas

CALL TO ORDER: 7:02pm

RESIDENTS: 3

RESIDENT INPUT: None.

                      

AGENDA: Supervisor Arvid Jenkins made a motion to accept the agenda as presented. Supervisor Steve Smith made a 2nd. All in favor, motion carried.

MINUTES: Supervisor Steve Smith made a motion to table the January regular meeting minutes because he just got them today, which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried.

Special meeting minutes December 16, 2018; Supervisor Steve Smith states the day is wrong and a motion that was not 2nd was not noted. Some discussion commenced. Supervisor Steve Smith made a motion to approve the special meeting minutes with those two corrections, which Supervisor Arvid Jenkins 2nd. All in favor, motion carried.

Board of Audit meeting minutes: Chair Lyle Peterson made a motion to approve, which Supervisor Arvid Jenkins 2nds. All in favor, motion carried.

OLD BUSINESS: Wilderness Pines Final Plat: Michael Trunk presents Plat and states nothing has changed; it is a cleaner picture of easement and egress for your knowledge and also driveway locations are only done on the preliminary plat. Supervisor Arvid Jenkins makes a motion to approve the final plat of Wilderness Pines, which Supervisor Steve Smith 2nds. All in favor, motion carried.

NEW BUSINESS:  NONE

PLANNING COMMISSION: NONE.

FIRE BOARD UPDATE: Princeton Fire District: Supervisor Arvid Jenkins reported they found a used ladder truck for 75,000.00. One idea that was presented was to put 130,000.00 in a replacement fund every year and may ask the Townships for certificate of indebtedness, in case one township leaves the district; apparently they have been burned on that once before. Chair Lyle Peterson concern is if the city ever chose to go against the advisory Board, but he is agreeable if things continues as they are. They would want 10,000.00 over a year from Spencer Brook which will get them to a million and forty thousand over ten years. Supervisor Steve Smith states he is agreeable.

Isanti Fire: Supervisor Arvid Jenkins reported he was invited to the interview process, they have narrowed it down to two (to replace Clint as full time fire tech). Billing for this year was 36,407.56 and 2019; is 33,469.84. The billing has come down almost 3,000.00 and we pay 6 percent for the Isanti fire District. Supervisor Arvid Jenkins reads Isanti Fire Chief Al’s email; 6 runs for our Township one was a chimney fire, 94 runs overall and one mutual aid for Princeton which was a structure fire.

ROAD AND BRIDGE: Chair Lyle Peterson reports we have had a lot of ice and not a lot of snow. We have put plenty of sand on gravel and salt and sand on paved. Leland has been out more than Cy; and we have been doing our best to manage it. The plow guys will be out tomorrow when the snow stops. Chair Lyle Peterson states he will have the budget for next month and for the projects for this year he would like to work on Helium from County 5 to County 40.

CLERK REPORT:   Clerk Jennifer Jenkins asks for an appointment of all election Judges for the Township Elections judges so she can call them and see who is available to work. Supervisor Arvid Jenkins makes a motion to appoint all election Judges who may be willing to work, Supervisor Steve Smith 2nds. All in favor, motion carried. Clerk Jennifer Jenkins reports she had submitted the MATIT audit and explains that she does this every year. Clerk Jennifer Jenkins gives Chair Lyle Peterson a copy of the road registry which Supervisor Steve Smith states the attorney had said it is not legal because it was not registered.

Chair Lyle Peterson states Gary Thompson wants his road plowed which is basically his driveway; Chair Lyle Peterson states he cannot see how we are going to get our equipment down that road. Supervisor Steve Smith states we do not plow Blue Lake Circle. Supervisor Arvid Jenkins states to let him know we would have to put the snow in his garage area because that is the ROW.

TREASURER REPORT: Treasurer Deb Nelson states she had cashed out the Wyanette Creek investment; it is in the checking account. Treasurer Deb Nelson reports claims and balances. Supervisor Steve Smith makes a motion to approve claims and pay the bills with the acceptance of the Treasurer’s report; which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried. Treasurer Deb Nelson reports we will incur a payroll tax penalty. Clerk Jennifer Jenkins states we did not get our mail; the post office stopped delivering it because of the icy road conditions and did not notify us. The accounting firm sent it December 19th, 2019 which was the post mark. Supervisor Steve Smith makes a comment he had seen a document that we are supposed to 1099 for gopher feet if it is over $600.00.

Greg Anderson Isanti County Commissioner gives a report from the County.

ADJOURNMENT: Supervisor Arvid Jenkins made a motion to adjourn which was 2nd by Supervisor Steve Smith. All in favor, motion carried. Meeting adjourned at 8:52pm.

SPENCER BROOK TOWNSHIP
REGULAR MONTHLY MEETING
MONDAY February 11th, 2019

IN ATTENDANCE: Chair Lyle Peterson, Supervisor Steve Smith, Supervisor Arvid Jenkins, Treasurer Deb Nelson, Clerk Jennifer Jenkins.
Absent: Deputy Clerk Lisa Lynas

CALL TO ORDER: 7:02pm

RESIDENTS: 3

RESIDENT INPUT: None.

AGENDA: Supervisor Arvid Jenkins made a motion to accept the agenda as presented. Supervisor Steve Smith made a 2nd. All in favor, motion carried.

MINUTES: Supervisor Steve Smith made a motion to table the January regular meeting minutes because he just got them today, which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried.

Special meeting minutes December 16, 2018; Supervisor Steve Smith states the day is wrong and a motion that was not 2nd was not noted. Some discussion commenced. Supervisor Steve Smith made a motion to approve the special meeting minutes with those two corrections, which Supervisor Arvid Jenkins 2nd. All in favor, motion carried.

Board of Audit meeting minutes: Chair Lyle Peterson made a motion to approve, which Supervisor Arvid Jenkins 2nds. All in favor, motion carried.
OLD BUSINESS: Wilderness Pines Final Plat: Michael Trunk presents Plat and states nothing has changed; it is a cleaner picture of easement and egress for your knowledge and also driveway locations are only done on the preliminary plat. Supervisor Arvid Jenkins makes a motion to approve the final plat of Wilderness Pines, which Supervisor Steve Smith 2nds. All in favor, motion carried.

NEW BUSINESS: NONE

PLANNING COMMISSION: NONE.

FIRE BOARD UPDATE: Princeton Fire District: Supervisor Arvid Jenkins reported they found a used ladder truck for 75,000.00. One idea that was presented was to put 130,000.00 in a replacement fund every year and may ask the Townships for certificate of indebtedness, in case one township leaves the district; apparently they have been burned on that once before. Chair Lyle Peterson concern is if the city ever chose to go against the advisory Board, but he is agreeable if things continues as they are. They would want 10,000.00 over a year from Spencer Brook which will get them to a million and forty thousand over ten years. Supervisor Steve Smith states he is agreeable.
Isanti Fire: Supervisor Arvid Jenkins reported he was invited to the interview process, they have narrowed it down to two (to replace Clint as full time fire tech). Billing for this year was 36,407.56 and 2019; is 33,469.84. The billing has come down almost 3,000.00 and we pay 6 percent for the Isanti fire District. Supervisor Arvid Jenkins reads Isanti Fire Chief Al’s email; 6 runs for our Township one was a chimney fire, 94 runs overall and one mutual aid for Princeton which was a structure fire.

ROAD AND BRIDGE: Chair Lyle Peterson reports we have had a lot of ice and not a lot of snow. We have put plenty of sand on gravel and salt and sand on paved. Leland has been out more than Cy; and we have been doing our best to manage it. The plow guys will be out tomorrow when the snow stops. Chair Lyle Peterson states he will have the budget for next month and for the projects for this year he would like to work on Helium from County 5 to County 40.

CLERK REPORT: Clerk Jennifer Jenkins asks for an appointment of all election Judges for the Township Elections judges so she can call them and see who is available to work. Supervisor Arvid Jenkins makes a motion to appoint all election Judges who may be willing to work, Supervisor Steve Smith 2nds. All in favor, motion carried. Clerk Jennifer Jenkins reports she had submitted the MATIT audit and explains that she does this every year. Clerk Jennifer Jenkins gives Chair Lyle Peterson a copy of the road registry which Supervisor Steve Smith states the attorney had said it is not legal because it was not registered.

Chair Lyle Peterson states Gary Thompson wants his road plowed which is basically his driveway; Chair Lyle Peterson states he cannot see how we are going to get our equipment down that road. Supervisor Steve Smith states we do not plow Blue Lake Circle. Supervisor Arvid Jenkins states to let him know we would have to put the snow in his garage area because that is the ROW.

 

TREASURER REPORT: Treasurer Deb Nelson states she had cashed out the Wyanette Creek investment; it is in the checking account. Treasurer Deb Nelson reports claims and balances. Supervisor Steve Smith makes a motion to approve claims and pay the bills with the acceptance of the Treasurer’s report; which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried. Treasurer Deb Nelson reports we will incur a payroll tax penalty. Clerk Jennifer Jenkins states we did not get our mail; the post office stopped delivering it because of the icy road conditions and did not notify us. The accounting firm sent it December 19th, 2019 which was the post mark. Supervisor Steve Smith makes a comment he had seen a document that we are supposed to 1099 for gopher feet if it is over $600.00.

Greg Anderson Isanti County Commissioner gives a report from the County.

ADJOURNMENT: Supervisor Arvid Jenkins made a motion to adjourn which was 2nd by Supervisor Steve Smith. All in favor, motion carried. Meeting adjourned at 8:52pm.

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