SPENCER BROOK TOWNSHIP
REGULAR MONTHLY MEETING
MONDAY January 14th, 2019
IN ATTENDANCE: Chair Lyle Peterson, Supervisor Steve Smith, Supervisor Arvid Jenkins, Treasurer Deb Nelson, Clerk Jennifer Jenkins.
Absent: Deputy Clerk Lisa Lynas
CALL TO ORDER: 7:03pm
RESIDENT INPUT: Dennis Kowalik asks about Supervisor Steve Smith’s letters of resignation and letter of rescinding his resignation. Chair Lyle Peterson states we will be talking about that in this meeting.
AGENDA: Supervisor Arvid Jenkins made a motion to accept the agenda as presented. Supervisor Steve Smith made a 2nd. All in favor, motion carried.
MINUTES: Supervisor Arvid Jenkins made a motion to approve the December meeting minutes, which was 2nd by Supervisor Steve Smith. All in favor, motion carried.
OLD BUSINESS: Steve Smith resignation: There was a lot of discussion including the following but not limited to; Chair Lyle Peterson states he is going to say a synopsis of this; for month Supervisor Steve smith has eluded to resigning because of medical reasons and I had asked him to stay on until all the road projects were done due to it be easier dealing with only one Supervisor than two. Chair Lyle Peterson states in the November meeting; Supervisor Steve Smith submitted his resignation as Road and Bridge; which Chair Lyle Peterson had stated that was an appointment of the Board, and Supervisor Steve Smith needed to decide what he was resigning from. Supervisor Steve Smith spoke of resigning in March from his elected position. After the meeting he submitted another resignation to Clerk Jennifer Jenkins the day before the Planning Commission meeting, which Clerk Jennifer Jenkins forwarded to me. Supervisor Steve Smith asked to meet with Clerk Jennifer Jenkins the day before Christmas Eve saying since it was not discussed in the December Regular Board meeting and was not approved; she was holding a false election and he verbally rescinded it; and he directed her to publish a retraction. Clerk Jennifer Jenkins realized the deadline had past for the paper spoke to Chair Lyle Peterson and Supervisor Arvid Jenkins who then emailed Steve Fenske the MAT attorney. Clerk Jennifer Jenkins reads Steve Fenske MAT attorney’s email. Then Clerk Jennifer Jenkins went to the Township and there was a letter written by Supervisor Steve Smith rescinding his resignation. Clerk Jennifer Jenkins called Bob Ruppe the Townships attorney to find out what procedure to follow. Supervisor Steve Smith states he had called Steve Fenske MAT attorney about the speed limit signs and while he was on the phone with him asked him about his resignation and how the Board did not accept it, and Steve Fenske stated it is not worth the paper it is written on and if he wanted to rescind it he could. Chair Lyle Peterson states Supervisor Steve Smith made it pretty clear in the last letter of resignation and asks what happened in that month. Supervisor Steve Smith states some information came to his attention a week before Christmas. Supervisor Arvid Jenkins states what your position is. Supervisor Steve Smith states he is staying on the Board. Supervisor Arvid Jenkins makes a motion to accept the letter of resignation and the letter rescinding that resignation based on Supervisor Steve Smith stating his position on his intent on filling out his term, Chair Lyle Peterson 2nds. All in favor, motion carried.
Speed limit signs: Supervisor Steve Smith states he spoke with Steve Fenske MAT attorney and states the signs that have to be changed are the ones after the Law changed; the ones before the law you can wait until the signs wear out before you change them. Chair Lyle Peterson states we could change them out all at the same time, it would be a cleaner way to do it. Discussion commenced on the topic without a decision either way.
NEW BUSINESS: NONE
PLANNING COMMISSION: NONE.
FIRE BOARD UPDATE: Princeton Fire District: Supervisor Arvid Jenkins reported there was no meeting due to it falling on January 1, 2019; it was cancelled.
Isanti Fire: Supervisor Arvid Jenkins reported they are moving forward with new applicants; one firefighter tendered his resignation. There were two calls in our Township; one medical and one tree fire, with a total of 978 runs for the year for the whole Isanti Fire District.
ROAD AND BRIDGE: Chair Lyle Peterson reports we had hired Cy Ferguson and John Koller. Chair Lyle Peterson states he went out sanding because of phone calls; plus took the truck in for a sand refill because Leland had told him he was out. Two mailboxes had to be fixed. Supervisor Steve Smith spoke about the 297th pavement bill and how $4000.00 was knocked off, but it was two weeks past the deadline and we can charge them a penalty. Chair Lyle Peterson made a motion to approve the Hard Drives check and forgive the penalty, which Supervisor Arvid Jenkins 2nds. All in favor, motion carried.
CLERK REPORT: Clerk Jennifer Jenkins reports we have a Board of Assessment transfer of duties the County sent us. Supervisor Arvid Jenkins makes a motion to redo the transfer of duties to the County for assessment, which Supervisor Steve Smith 2nds. Clerk Jennifer Jenkins reports there is an officer’s meeting at the County on January 24, 2019 at 7pm. There were only three Town rentals for the past year. Clerk Jennifer Jenkins states to Supervisor Steve Smith that she is uncomfortable with him asking her to do things outside of a Board meeting. Supervisor Steve Smith states the clerk has the power to go ask the other Supervisors if it is okay. Clerk Jennifer Jenkins states I want you to ask me of things through a Board meeting because if I feel it is not right; I will not do it. Clerk Jennifer Jenkins states to Supervisor Steve Smith that Lisa Lynas, Deputy Clerk is her employee and is directed by her; I would like her to be able to work up here uninterrupted so if you come up to the Town Hall and see that she is here; I want you to make other arrangements.
TREASURER REPORT: Treasurer Deb Nelson asks for a date set for the Board of Audit. Supervisor Arvid Jenkins makes a motion to set the Board of Audit meeting on January 28, 2019 at 7pm at the Town hall, which was 2nd by Chair Lyle Peterson. All in favor, motion carried. Treasurer Deb Nelson reports claims and balances, and Gopher Bounty. Treasurer Deb Nelson makes a point of when a Supervisor is training a Road and Bridge plow or grader guy what would the rate be. Chair Lyle Peterson speaks about training Cy Ferguson. The conclusion was a Supervisors pay will be $23.00 an hour. Supervisor Steve Smith makes a motion to approve claims along with the deluxe check bill and accept the Treasurer’s report, which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried.
ADJOURNMENT: Chair Lyle Peterson made a motion to adjourn which was 2nd by Supervisor Arvid Jenkins. All in favor, motion carried. Meeting adjourned at 9:12pm.